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Yeah, the blokes a dickhead. He beeped someone when the lights went green because they didn't demonstrate a reaction time of 0.0003 seconds. He's disabled comments for a reason.
Out of interest, what's you total cost of offering '3-4' users this solution?
Office 365 would cost ~£400 a year. Giving you most (if not more) of what you have described above.
http://www.microsoft.com/en-gb/business/products/office-365/
I ran mine for 6 years I think. I think, and no doubt someone will correct me if I am wrong, but mileage is probably a bigger cause of failure than time.